|
Meetings
Oct
3 Meeting Pictures
The
next NEORQC general meeting Feb 6, 2010 Saturday morning at 10:00
See
the Calendar
for
details
October
Meeting Minutes
General Meeting Minutes
October 3, 2009
President Pam Lagodich called the meeting to order at 10:04 am. She thanked the Fat Quarter Quilt Guild for hosting the meeting at St. Joseph Catholic Church in Canton. Nancy Hope from Fat Quarter Quilt Guild welcomed the membership and offered a quilter’s prayer.
Several officers were absent due to illness and the membership introduced themselves as roll call. There were 20 guilds and 1 quilting service present.
June 2009 Meeting Minutes: The minutes for the June 2009 membership meeting had been posted on the website prior to today’s meeting. A motion to dispense with the reading of the June 2009 meeting minutes was made by Carole Wooten with a second by Mary
Bernower. Pat Magiste asked that the spelling of her name be corrected in the June minutes and that her granddaughter’s name, Alicia
Sadowski, be added as a participant of the Grant Program. Motion to accept the amended minutes was made by Pat Magiste and seconded by Carole Wooten.
Treasurer’s Report: Treasurer Sue Buckley reported a balance of $11,842.03 including expenses for the October meeting. A motion to accept the report was made by Mary Seifert and seconded by Pat
Magiste.
President’s Report: Three goals have been set for NEORQC. The first goal is to continue to show support for member shops. The second goal is to improve communication between member shops, teachers and the general membership. One step towards the communication goal is the updated NEORQC website. The third goal is to continue and improve the Get-Away. With the current economic challenges, the Get-Away is being affected.
Board Appointments and Announcements: Pam Lagodich announced that two board members have stepped down. They are Judy Mann, the Northwest field representative and Mary Ann
Travalik, teacher and shop liaison. They were thanked for their service to NEORQC. Anyone interested in filling the field representative position that covers the counties of Lorain, Cuyahoga, Medina and Summit should contact a NEORQC officer. Cindy Casciato will be approached about being the representative to the NEORQC teachers and Cheryl Hoff will be the representative to member shops.
Vice President’s Report: Mary Ann Goory was absent. She works with member guilds in hosting meetings. Member guilds have been identified as hosts for 2010. The June 5, 2010 meeting will be hosted by Common Threads. The March 6, 2010 meeting will be hosted by either the Streetsboro Quilt Guild or North Coast
Needlers. The October 2, 2010 meeting host will depend on who hosts the March meeting. The March meeting host is encouraged to have a potluck meal because of the uncertainty of weather.
Mystery Quilt 2009: A designer is still needed for the mystery quilt. A push will be made for 2010.
Grant Program: Nancy Hope, chairman, reported that at the NEORQC Board meeting on August 29, 2009, the Board approved a change in the guidelines for the Grant Program. Projects will be presented to the general membership at the October meeting instead of June. This will provide an opportunity for grant recipients to have more time during the meeting to present their projects because the June NEORQC meeting is always busy. Recipients have been notified of the change by Nancy Hope and the forms have been changed to reflect the October presentation date. She stressed that the goal of the Grant Program is to educate.
Committee Reports:
Get-Away – Gini Baldi was not present, but Pam Lagodich stated that the Get-Away was going well. There are still openings and anyone wanting to attend should download the application from the website and submit it as soon as possible. There are some filled classes and some are still open. Ten percent of those registered are taking advantage of the commute option this year. The Get-Away is being held on February 26, 27 and 28 at the Bertram Inn in Aurora. Classes are listed on the website.
Website: Wendy Lewis was not present, but Pam Lagodich reported that the website format has been changed and asked if everyone was pleased with the changes. The general consensus was in agreement that the website was better. She asked that the preference for information for the website be submitted to Wendy Lewis in the body of an email and not as an attachment. Wendy will get the information on the website as soon as she is able. Events should be submitted to Wendy to be added to the calendar. It appears that putting password restricted information on the website is cost prohibitive and may not be done. Members asked that meeting minutes be put across the page and not into a column format. They are difficult to print out and results in a waste of paper.
Bylaws: A draft of the revised NEORQC Bylaws was presented for review by the general membership. The committee consisted of Pat
Magiste, Carole Wooten, Karen Krofta, Beth Digianantonio, Sarah Bistline, Gini Baldi and Pam Lagodich as an ex-officio member. They met once and revised some of the language as well as updated some of the other information. They tried to make the Bylaws as flexible as possible. Members were asked to take the draft back to their guilds for discussion and then to be voted on at the March membership meeting. Pat Magiste and Carole Wooten questioned why the due date had been changed in the draft from what was agreed upon by the Bylaw Committee. After discussion on what was or was not agreed upon by the Bylaw Committee, President Pam Lagodich asked that the draft version be returned to her and not taken back for discussion to guild members until the Bylaw Committee met to resolve the issue of when dues are due. Pat Magiste and Carole Wooten asked that the draft bylaws be distributed to committee members for discussion and review prior to them being presented to the general membership. Pam will reconvene committee members to discuss the draft bylaws and will again present the draft at the March 2010 general membership meeting for discussion and vote at the June 2010 meeting. There have been a number of guilds not paying their dues on time. Members attending this meeting were asked to go back to their membership and discuss payment of dues. Letters are sent out along with stamped return envelopes and follow-up reminder letters are sent to guilds about dues. Guilds need to make sure that contact information is updated with NEORQC to make sure that the notifications are being sent to the right person. Contact information is posted on the NEORQC website. Notices will be added to the NEORQC website about payment of dues. One recommendation was to use NEORQC field representatives as a means of spreading the word about payment of dues; another recommendation was to have guilds identified in red lettering on the website when they have not paid their dues (this was done this past year). One member questioned the length of time needed to cash their checks for dues. She felt that it took months for their guild to get their check back from NEORQC. Sue Buckley reported that checks are held until they have a number to deposit but stated that it did take longer this past year, but the issue had been resolved for the upcoming year.
Old Business: Work continues on the individual surveys completed to present the results in a more meaningful format to members.
New Business:
Regional Quilt Workshop – A chairman is needed to organize the event. Input previously provided by NEORQC members stated that they preferred the workshop be held around the time of the June meeting; that the cost be between $25 - $50; and the top two teachers requested were Anita Shackelford and Sue
Spargo. Anyone interested in chairmanship should contact Pam Lagodich.
The next NEORQC Board meeting is Saturday, February 6, 2010. A time and location will be announced at a later date.
Hosts are needed for the 2011 membership general meetings. Any guild interested should contact Mary Ann
Goory.
NEORQC officer elections will be held in 2011.
Respectfully submitted,
Cheryl Hoff, Secretary
NEORQC
|
